Apply for graduation

After completion of the MSc programme students will receive their diploma. However, graduation requires some planning, starting at least two months before the desired graduation date! It is the student's own responsibility to keep track of all their grades (courses and research projects) and make sure everything is registered correctly in uSis and MyStudyMap. 

The primary contact for the MSc programmes Chemistry and LST is the Science Student Administration (SSA) at chemlst-admin@science.leidenuniv.nl. Emails can be sent in Dutch or English.

The formal certification date (i.e. the date printed on the diploma) is the last working day of the month in which a student completes the last study component of the MSc programme. After certification, the formal graduation ceremony can be scheduled on the next available graduation date (usually every month, with the exception of July). The graduation dates are listed in the graduation calendar. Graduates do not need to be enrolled as a student on the date of the graduation ceremony.

Important notice for graduations in the summer: In the summer, fewer colloquia and Thesis Talks are held. Students are advised to complete the attendance requirements in time! They should also realise that many staff members go on holiday and to conferences in the summer, which means it will be more difficult to assemble supervisors and jury members. Start planning a colloquium or Thesis Talk well in advance!

Starting the graduation procedure

Your request for graduation should include a curriculum of the MSc programme (masterplan). You should create a pdf of you masterplan on this website by using the 'printer-friendly version' button. The masterplan will be checked and signed for approval by the secretary of the Board of Examiners.

Inform the Science Student Administration of the status of any grades that are not yet in at the time of your graduation request. All grades have to be handed in no later than the last working day of the month (the requested certification date!). E.g. to graduate in October, all results must be registered before or on the last working day of October. In that case, students can also end their registration at the University (see instructions below). The first option for a graduation ceremony is one full month after the graduation date, so the first Tuesday of December if the graduation date is October. For further details contact the Science Student Administration (chemlst-admin@science.leidenuniv.nl, SSA service desk at the Huygens building).

The Science Student Administration checks your results in uSis and MyStudyMap against the information you provide in the masterplan. Any courses that are not included in the masterplan will not be included on your diploma supplement.

To apply for graduation: click here.

The student will be informed about the exact time and place of the graduation ceremony. 

Important notices

If you have any questions regarding the guidelines on this page, just send an email to chemlst-admin@science.leidenuniv.nl. Note that the graduation procedure's deadlines are very strict! Do not wait until all your grades are known to inform us about your wish to graduate –many people are involved in this process.

Please note:

  • If you do not have all documentation complete yet, just send what you have with a note what is missing. You have until the certification date to hand in everything.
  • Any student who is planning on wrapping up their master’s in summer is requested to start the procedure even earlier than normal: it will enable the SSA/the administration to spread their huge workload during summer months.
  • For students following the WORK programme (started from Sept 2019): Even though there are no EC credits associated with WORK, it still is a mandatory study component. You will not graduate until you complete the full the WORK programme! Plan ahead and ideally follow the graduates session at the latest one month before you complete your final study component. If you are unable to attend a graduates session, email msc-coordinator@lic.leidenuniv.nl detailing the reason why you cannot attend to discuss the options for an alternative. 


If you miss the deadline of June 30 for certification in August, you will miss out on a chance to have a graduation ceremony in the Academy Building and you can only obtain your diploma by picking it up (no earlier than 3 weeks after certification) at the Science Student Administration office (SSA service desk at the Huygens building).

Postponing graduation

Of course, it can always happen that the requested graduation has to be postponed for one or more months because the final grades take longer to obtain. Students are responsible for communicating such delays as soon as possible to the student administration! 

To apply for graduation: click here.

Attachment
Instruction - Request for termination of enrolment